Exchange Letter

Sample of Direct Exchange Letter

Below is a sample letter you can use to make direct exchanges. I send two copies to the resort and one to the new users. This way everyone has written copies of the reassignment. Many resorts will allow you to do this by phone, however I prefer having written confirmation when having to make travel arrangements.

To use this letter, just replace the italic text with the appropriate info. I also include a stamped envelope addressed to the new users for the resort to forward their written confirmation.

Owner's Name
Address
Phone
Week # & Unit #

Date -

Resort Name
Resort Address
Resort Phone #

Subj. -- Reassignment of my 199? timeshare unit

Resort Name

This letter is to notify you that I have re assigned the use of my year timeshare unit ( week #, unit #) to:
Exchanger's Name
Address
Phone

Additional Terms & Conditions... suggested by Mel Grant - San Francisco Exchange Company 



1. The inbound guests are bound by all of the resorts rules and

regulations. 



2. Inbound guest/s are totally responsibe for any and all damages caused by

them to the unit and/or resort facilities. 



3. Guests are totally responsible for any incurred costs at the resort as

well as any other travel related costs. 



4. No one under the age of 21 will be permitted to occupy the unit unless

accompanied by persons 21 or older. 



These are some very basic minimum but important components that one should

have written as part of the confirmation and perhaps a few more.

Technically, you the owner are responsible to any damage caused to the unit

by you or guests (an exchanger is your guest). This way, you are placing

the liability on the guest.

Enclosed is a second copy of this letter and a stamped envelope addressed to exchanger's name. Please sign the added note at the bottom of this letter ( also enclose any resort flyers and info you might have for him) acknowledging the reassignment of my unit to him.

Thanks

Your Name

ps. I have also called to re assigned the unit. The letter is a follow-up and receipt for exchanger's name.

=====================================================================

For Resort

(please sign and send to exchanger's name in the enclosed envelope)

Exchanger's Name, you have been assigned the use of your name unit for week #- unit #

resort's signed confirmation

Send comments/feedback: